Why Are DBSM Important to Business Organizations?
Thousands of successful companies depend on the accurate recording, updating and tracking of their data on a minute-to-minute basis. Employees use this data to complete accounting reports, calculate sales estimates and invoice customers. The workers access this data through a computerized database. A proven method to manage the relationships between the various database elements is the use of a relational database management system.
Modern relational database management system programs use a programming language known as structured query language to access, update and delete data within its tables. These programs, including Microsoft’s SQL Server and the open-source MySQL systems, allow outside programs to access its data via SQL queries. For instance, a web site can display product data, including photos, prices and descriptions, when the web server software connects to the data contained in the relational database management system.
One of the most important aspects of an relational database management system program is how it allows different data tables to relate to each other. When a database contains a table with employee data on its sales staff and another with data on its product sales, the relational database management system can manage the relationship between the two tables. This relationship can help management determine which salesperson has the highest sales totals and which product that salesperson is selling the most.
A fully-functional relational database management system allows users to enter new information, update current records and delete outdated data. As an example, when a salesperson sells 1,000 units, that person will enter the transaction information into the relational database management system. The data can include the salesperson’s name, the customer information, the product sold and the quantity sold. The relational database management system enters a new record in the customer table, updates the salesperson’s record and subtracts 1,000 units from the inventory record.
The relational database management system also ensures that a company can build and maintain its data over the system’s lifetime. The various tables in the relational database management system allow users to search through the system using any available criteria. Customers can search a product table by name, brand, price, color or any other feature. The system stores data in a predictable, sequential format, enabling users to look up previous records with relative ease.
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